Baseline · Pilot Program
1.1. These terms govern your access to and use of the Service during the Pilot Program.
1.2. By ticking “I have read and agree to the terms of use” and selecting I agree in the Service, you accept these terms. Acceptance is recorded electronically (your account, the terms version, and the time of acceptance).
1.3. This click-wrap acceptance is the operative agreement for the Pilot Program — no separate signed pilot agreement is required. You warrant that you are authorised to accept these terms on behalf of the organisation that nominated your account (the “Subscriber”) and that your acceptance binds the Subscriber.
1.4. If you do not agree, do not use the Service. You may sign out at the acceptance screen.
1.5. We may revise these terms during the Pilot Program. Revised terms will be presented in the Service for re-acceptance before continued use; continued use after re-acceptance constitutes agreement to the revised terms.
2.1. The Service is provided as part of a pilot program — an evaluation of experimental, pre-release software supplied free of charge for the purpose of testing the Service and identifying defects. It may be used on real projects, but you acknowledge it is under active development, may contain errors, and is not represented as complete or error-free. The pricing (free), the liability position (clause 10), and the absence of service levels (clause 8) all reflect this experimental basis.
2.2. The pilot period runs until the access end date recorded for the Subscriber’s organisation, as agreed between Roadmap and the Subscriber, and may be extended by Roadmap.
2.3. The Service is provided free of charge for the pilot period, unless otherwise agreed in writing with the Subscriber.
2.4. At the end of the pilot period, access is suspended unless the Subscriber transitions to a paid subscription. Suspension does not delete the Subscriber’s data (see clause 7.4).
3.1. Accounts are invite-only. Access is granted to individuals nominated by the Subscriber’s organisation administrator and provisioned by Roadmap or the Subscriber’s administrator.
3.2. Sign-in is via your Microsoft account. You are responsible for the security of that account and for all activity under your sign-in. Notify us promptly of any suspected unauthorised access.
3.3. Accounts are personal — do not share sign-in access. The Subscriber’s seat allocation limits the number of active and invited users.
3.4. Roadmap may suspend an account that it reasonably believes is compromised or being used in breach of these terms.
4.1. You must use the Service only for the Subscriber’s internal business purposes of short-range construction programming and related project management.
4.2. You must not: (a) reverse engineer, decompile, or attempt to extract the source code of the Service except as permitted by law; (b) resell, sublicense, or provide the Service to third parties; (c) use the Service to develop a competing product; (d) introduce malicious code or interfere with the Service’s operation; (e) attempt to access another organisation’s data; (f) use the Service in breach of applicable law.
4.3. Program outputs distributed to third parties (e.g. issued PDF programs to subcontractors or principals) are the Subscriber’s documents and the Subscriber’s responsibility.
5.1. Roadmap owns all intellectual property in the Service, including software, design, templates, documentation, and any improvements, updates, and enhancements.
5.2. No rights are granted other than the limited, non-exclusive, non-transferable right to use the Service during the pilot period in accordance with these terms.
5.3. The Subscriber owns its data. All project data, programs, activities, and documents entered into or generated from the Subscriber’s content remain the property of the Subscriber.
5.4. The Subscriber grants Roadmap a licence to host, process, transmit, and display Subscriber data solely to provide and support the Service, and as set out in the Privacy Policy.
6.1. The pilot’s purpose includes gathering feedback. The Subscriber grants Roadmap a perpetual, royalty-free licence to use feedback, suggestions, and usage insights to improve the Service, provided that doing so never discloses the Subscriber’s confidential information or project data.
7.1. Roadmap handles personal information in accordance with its Privacy Policy published at roadmaptech.com.au/privacy and the Privacy Act 1988 (Cth), including the Australian Privacy Principles.
7.2. Service data is hosted in Australia (AWS Sydney region via Supabase). Roadmap will give the Subscriber reasonable notice of any change of hosting region.
7.3. Roadmap maintains reasonable technical and organisational security measures, including encryption in transit and at rest, role-based access controls, and audit logging.
7.4. Data preservation and return. On pilot suspension or expiry, Subscriber data is preserved behind the access wall for at least 90 days. During that period the Subscriber may request an export of its data, which Roadmap will provide in a reasonable structured format. After the retention period, Roadmap may delete Subscriber data on 30 days’ written notice.
7.5. Roadmap will notify the Subscriber without undue delay of any data breach affecting Subscriber data, consistent with the Notifiable Data Breaches scheme.
8.1. The Service is provided on a reasonable-efforts basis during the pilot. No service-level commitment (SLA) applies during the Pilot Program.
8.2. Roadmap may modify features, perform maintenance, or suspend the Service temporarily for operational reasons, and will use reasonable efforts to minimise disruption.
8.3. Pilot support is provided directly by Roadmap during Queensland business hours via the in-app feedback channel and email to sham@roadmapeng.com.
9.1. To the maximum extent permitted by law, the Service is provided “as is” during the Pilot Program, and Roadmap excludes all implied warranties, including fitness for a particular purpose.
9.2. Nothing in these terms excludes, restricts, or modifies any consumer guarantee, right, or remedy under the Australian Consumer Law or other law that cannot lawfully be excluded. To the extent a guarantee applies and may be limited, Roadmap’s liability is limited (at Roadmap’s option) to re-supplying the Service or paying the cost of re-supply.
9.3. The Service is a planning tool, not professional advice. Programs, dates, and outputs are generated from the Subscriber’s inputs. The Subscriber remains solely responsible for its contractual obligations, programme submissions, notices, and project decisions, and for verifying outputs before relying on them.
10.1. To the maximum extent permitted by law, Roadmap excludes all liability arising out of or in connection with the Service, the Pilot Program, or these terms, whether in contract, tort (including negligence), statute, or otherwise. The Subscriber acknowledges the Service is supplied free of charge as evaluation software and that this exclusion reflects that basis.
10.2. Where liability cannot lawfully be excluded (including under the Australian Consumer Law, see clause 9.2), Roadmap’s total liability is limited, at Roadmap’s option, to re-supplying the Service or paying AUD 100.
10.3. Without limiting 10.1, Roadmap is not liable for indirect or consequential loss, loss of profit, loss of contract, delay costs, or liquidated damages payable to third parties, however arising. The Subscriber remains solely responsible for its project obligations per clause 9.3.
10.4. Roadmap’s liability (if any) is reduced proportionately to the extent the Subscriber’s acts or omissions contributed to the loss.
11.1. Each party must keep confidential the other’s confidential information, including (for Roadmap) the Subscriber’s project data and commercial information, and (for the Subscriber) non-public information about the Service, its features, pricing, and roadmap.
11.2. Confidential information may be disclosed where required by law, or to professional advisers under equivalent confidentiality obligations.
11.3. This clause survives termination.
12.1. Roadmap may suspend or terminate access immediately for material breach of these terms, including breach of clauses 4 (acceptable use) or 11 (confidentiality).
12.2. The Subscriber may end its participation in the pilot at any time by written notice; Roadmap may end the Pilot Program on 14 days’ written notice to the Subscriber.
12.3. On termination or expiry: access ends; clause 7.4 (data preservation and return) applies; clauses intended to survive (including 5, 6, 7.4, 9, 10, 11, 13) survive.
13.1. Governing law: Queensland, Australia. The parties submit to the non-exclusive jurisdiction of the courts of Queensland.
13.2. Assignment: the Subscriber may not assign without Roadmap’s written consent. Roadmap may assign to a related body corporate.
13.3. Entire agreement: these terms, together with any company-level pilot agreement and the Privacy Policy, are the entire agreement for the Pilot Program. If a signed company-level agreement conflicts with these terms, the signed agreement prevails.
13.4. Severability: invalid provisions are severed; the rest survives.
13.5. Electronic transactions: the parties consent to electronic execution and acceptance under the Electronic Transactions Act 1999 (Cth) and the Electronic Transactions (Queensland) Act 2001.
13.6. Relationship: nothing creates a partnership, joint venture, or employment relationship.
Baseline Pilot Program Terms of Use — Version pilot-v1. Contact: sham@roadmapeng.com